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Booking Information

Booking Information

If you have any questions about booking the best option is to contact us.  

PROTECTING YOUR MONEY

You can be sure that your money is safe when you book your holiday with Bike Adventures. To give you complete peace of mind all monies paid by you to us for your holiday are held in a separate Clients Trust Account and are not released to Bike Adventures until after your holiday has taken place. This protection fully satisfies the requirements of EC and UK law. 

PASSPORTS AND VISAS

While citizens of EU countries can now travel, in theory at least, freely between member states, you will require photo ID to travel by air anywhere outside of the UK, and a passport is the most recognised form of identification. The UK also operates border controls to everybody entering the UK (even from other EU states) and so a passport is therefore recommended for all trips outside of the UK.

Citizens of Australia, Canada, New Zealand and the USA generally do not require visas for short holiday visits to most European Countries, but if you are not a British (or EU) Citizen you should contact the nearest embassy of the relevant country to confirm entry requirements. Note also that Visa requirements can change, sometimes without any announcement or at very short notice.

TRAVEL INSURANCE

You are required to have Comprehensive Travel Insurance to participate in any of our holidays. This does not apply to UK holidays for British Nationals where insurance is optional but you should ensure that you are covered for personal liability while on the holiday. Bike Adventures recommends that clients consider specialised cycle touring travel insurance of the type offered by Citybond Suretravel.

HEALTH

You should ensure that you are fit and healthy before joining a tour, and that the holiday you are booking is within your capabilities, based on the information that we supply. If you are unsure then please contact our office for further information. If you are over 65 or have a medical condition that might effect your enjoyment of the holiday we strongly recommend that you obtain your doctors advice before booking a holiday.

On trips to countries outside of Europe you should be aware that certain vaccinations are either required or recommended, and that precautions may need to be taken against malaria and other diseases. Further information is given on the relevant Information Sheets, however you are responsible for obtaining any necessary inoculations you require, and you should contact your GP or local vaccination centre for advice.

TRAVELLING ALONE

Where tours in this brochure include hotel accommodation the Tour Price is usually based on shared twin rooms. If you are travelling by yourself, as many of our customers do, we’ll arrange for you to share with someone of the same sex. If you wish to have a room to yourself then these are available in limited numbers on a most tours but a supplement is payable. Further details are given with each tour description. 

SPENDING MONEY

You should read the trip description carefully to ensure you are aware exactly what is included in the Tour Price. Breakfast is always included but the number of other meals varies. You need to ensure that you have allowed enough money for any meals not included, as well as for drinks and snacks you want during the day, and the cost of any optional excursions, souvenirs etc. Suggestions are given in the relevant Information Sheets, and more detailed information on the amount of money you are likely to need is given in the Final Details sent about four weeks before you depart. 

INDEPENDENT HOLIDAYS

On these trips please be aware that due to the large number of establishments we deal with we cannot guarantee to meet every accommodation request, particularly at busy periods. The establishments are often small, with a variety of rooms, and as such we may have to make use of a less than ideal room on occasions. We also have limited control over the rooms allocated to you, and you should be aware of the need for a certain amount of flexibility before booking on a trip such as this

you have allowed enough money for any meals not included, as well as for drinks and snacks you want during the day, and the cost of any optional excursions, souvenirs etc. Suggestions are given in the relevant Information Sheets, and more detailed information on the amount of money you are likely to need is given in the Final Details sent about four weeks before you depart. 

WARNING

Cycling is a potentially dangerous activity in which accidents can occur, and all persons participating in a tour do so at their own risk.

Local conditions in many of the countries in which we operate are very different from those in the UK, and you should be aware that levels of hygiene, operational and safety standards and health facilities may not be the same as in the west and this can cause inconvenience and discomfort. In addition standards of service, bureaucracy, outdated facilities and even plumbing may also not what you would expect at home, but these usually just cause annoyance and frustration.

However good our organization there are certain things that we cannot control, and for this reason the itineraries outlined are statements of intent rather than promises. You should be aware that the weather, politics, road conditions, transport and numerous other factors can all mean an unplanned change in itinerary. On our Supported Tours it will be up to the Tour Leader to decide on the best course of action to deal with the situation should something unexpected occur, and although we will do everything in our power to minimize the effects of any enforced changes, we cannot be held responsible for the results of any changes or delays, irrespective of how they were caused, and you must be prepared to accept this. On the Independent Holidays you must be prepared to resolve any difficulties on your own.

In most of the countries we visit crime levels are generally no worse than in the UK, however if you loose something like your passport while abroad, the consequences are much worse than if you are at home. You should therefore ensure that you take sensible precautions to safeguard yourself and your belongings.